Notion Calendar Review: Features, Setup, and Pro Tips

Notion Calendar chaos is absolute—and it’s killing productivity. Meetings, deadlines, personal plans — they’re all strewn across too many apps. Until I found a better system, I would bounce between Google Calendar, Notion pages, and sticky notes to track what I had to do.

The Notion Calendar is a fully integrated calendar for Notion that combines work and life in one clean, connected view. Whether you’re a knowledge worker, part of a remote team, or just a productivity geek like me, this tool simplifies your schedule.

And the best part? The integration of the Notion and Google Calendar accounts makes syncing events effortless. Let’s take a closer look at why this calendar might be the only one you’ll ever need.

What Is Notion Calendar?

The Notion Calendar app is what happens when a sleek scheduling tool meets your productivity hub. It started as Cron, but Notion acquired it and gave it a significant facelift.

Unlike traditional calendar tools, this one lives inside your Notion workflow. That’s the key difference—it’s a calendar inside your productivity stack, not just another tab.

Here’s a quick Notion Calendar overview:

• Available on: macOS, Windows, iOS, Android
• Integrations: Google Calendar, Apple Calendar, Zoom, Google Meet, and more
• Sync-friendly: Works with your existing tools so you won’t miss a beat.
• Built for action: It’s a fully functional Notion scheduling tool, not just a pretty view

If you’re already using Notion, this calendar fits right in, as if it were made for your workflow. (Because it was.)

Why Use Notion Calendar?

Your schedule should be easy to manage, not a part-time job. With the Notion Calendar, I finally stopped toggling between apps and started accomplishing more, with way less stress. Here’s how it helps me stay sane:

Unified Work-Life Scheduling

Forget juggling three different tools. Notion time management allows me to track meetings, deadlines, and personal plans in one place. Whether it’s client calls or weekend brunch, it’s all in one view.

Context-Rich Event Scheduling

Here’s what sets it apart: context. With Notion event scheduling, I can connect calendar events directly to Notion pages, documents, or task lists. No more searching for meeting notes or project files—they’re already linked to the event.

Real-Time Updates & Easy Rescheduling

Need to shift a meeting? Just drag and drop. The calendar changes automatically, so everything is in sync. It is fast, intuitive, and created for people who move quickly.

Focused Workflow with Menu Bar Access

One of my favorite features of Notion productivity tools is the menu bar access on the desktop. I can launch the calendar with a click and even watch a countdown timer for the next event without interrupting my workflow.

How to Set Up Notion Calendar (Step-by-Step)

If you’re wondering how to use Notion Calendar without feeling overwhelmed, I’ve got you. Setting it up was surprisingly smooth—even for someone like me who’s not always excited about “yet another app.” Here’s precisely how I got everything running in minutes:

1. Download the Notion Calendar App

First, download the Notion Calendar app from Notion’s official site or your respective app store. It’s also available for macOS, Windows, iOS, and Android. I use it on both my laptop and phone, and the sync between the two devices is rock solid.

2. Connect Your Google or Apple Calendars

Once installed, you’ll be prompted to log in and connect your Google accounts. This is the point at which you link Notion with Google Calendar or Apple Calendar. As soon as mine was synced in there, all of my existing events appeared immediately—no duplicates, no errors. Just smooth, automatic syncing.

3. Link Your Notion Workspace

And this is where the magic actually occurs. Connect your Notion workspace, and suddenly your calendar isn’t just a calendar anymore — it’s an interface into everything else you’re doing in Notion. Once I brought my workspace in, I could see meeting notes, task lists, and project boards right alongside my calendar.

4. Add Notion Databases to Your Calendar

Now let’s bring it all together. Choose the Notion databases you want to display in your calendar. For me, it’s a content calendar, a to-do list, and a client project tracker. Each one can be color-coded and filtered so your calendar never gets clogged. I like that I can click on an event and have it open the actual Notion page or database entry that it represents.

5. Enable Notifications and Menu Bar Access

I stayed on top of things by turning on notifications for upcoming events and enabling menu bar access on my Mac. This way, I can review my day at a glance, see countdown timers, and receive nudges before a meeting — all without opening the full Notion app.

And just like that, you’ve set up your Notion Calendar. It’s also all interconnected, very customizable, and much more intuitive than I expected. All of that leaves me with a far more sustainable feeling of control in my day, sort of as if, despite it all, chaos is not reigning but clarity.

Key Features of Notion Calendar

After testing the Notion Calendar for work and personal planning each day, it was loaded with features that I actually found helpful. Whether you’re a one-man or one-woman planner or using an entire team, these solutions keep you in the driver’s seat without overwhelming you. Let’s break it down.

A. Calendar Views

One of the first features of the Notion Calendar I noticed—and loved—was the layout flexibility. Depending on your planner, you can toggle between daily, weekly, or monthly views.

• Prefer to get a broad view of your whole week? Weekly view’s got you.
• Need a bird’s-eye view for project planning? The monthly layout is perfect.
• Handling back-to-back calls or tasks? Daily view with time-blocked segments makes your schedule feel less chaotic.

And yes, you can mix all-day events with time-specific blocks—it’s all designed to fit your workflow.

B. Two-Way Sync with Notion

This feature is pure gold. The calendar syncs directly to your Notion databases – task tracker, content calendar, product roadmap, and more. You can drag events around on the calendar, and the changes will instantly appear inside the attached Notion page. That’s live syncing in action.

So whether I’m updating a deadline or moving a meeting, it’s seamless. This is where Notion Calendar features really start to outshine traditional scheduling apps.

C. Event Scheduling & Sharing

Want to share your availability without exchanging a dozen emails? Notion makes it easy.

• You can generate a Notion scheduling link so people can see open slots and book time with you.
• Scheduling snippets let you insert your calendar availability right into an email or doc.
• Plus, Notion event blocking helps avoid double bookings by automatically marking time as unavailable when you’re busy elsewhere.

It’s surprisingly smooth—and yes, it makes you look super organized.

D. Team Collaboration Tools

When you’re working with a team, visibility is everything. With Notion Calendar, I can:

• See my teammates’ availability in real time
• Add them to meetings with conferencing links like Zoom or Google Meet.
• Attach relevant documents or Notion pages so everyone’s prepared.
• Work seamlessly in every corner of the world with native global time zone support.

Whether you’re working from a distance or in the office, this helps with team planning.

E. Keyboard Shortcuts & Command Menu

If you are like me and enjoy working with speed, then the Notion Calendar shortcuts are your new best friend.

• Jump easily between weeks or months in any Date field.
• Open the command menu to add events, invite others, or jump to today’s schedule.
• Personalized shortcuts fit the way you work.

It’s ideal for power users who want to skip the clicks and get straight to scheduling.

Use Cases for Notion Calendar

One of Notion Calendar’s strengths is also its flexibility. Whether you’re organizing your task list or building a cross-functional team, there is a way to make this work for you. Here are some real-world Notion Calendar use cases I’ve personally tried (and loved):

Personal Task & Time Management

This is where I started. I used Notion Calendar to block out time for deep work, errands, workouts, and even downtime. By syncing with my Notion databases, I could schedule tasks directly and see how my day shaped up. If you’re a time-blocker, this setup is gold.

Team Meeting Scheduling

Notion makes it easy to align for remote teams, especially. I book meetings with it, see their availability, and insert conferencing links. Paired with the Notion scheduling link, teammates can book time with me without an endless series of emails.

Editorial & Content Planning

As a content strategist, this one’s huge for me. I use Notion for content calendar workflows by syncing my editorial database directly to the calendar. I can view deadlines, drafts, and publish important dates, and link each entry back to the full article or brief. It keeps my entire publishing schedule visible and on track.

Project Milestone Tracking

Do you need to hit deliverables on time? I’ve used the Notion project planning calendar to map out milestones, assign deadlines, and monitor key dates. Having everything from kickoff to launch in one calendar makes project planning much less messy.

Sales or Client Meetings

If you’re in sales or client-facing roles, you can use Notion Calendar to book calls, track meetings, and even link each one to a CRM-style database. I’ve used it to log client notes, prep materials, and follow-ups—all from the calendar itself.

Notion Calendar vs Traditional Calendar Apps

If you’re looking at the Notion Calendar and wondering how it stacks up to other popular tools (like Google Calendar, Apple Calendar, or Fantastical), you’re not alone. I looked into this when I first wanted to understand the platform, so here are my unbiased thoughts after daily use.

The Pros: Why I Switched

Notion Calendar feels like it’s made for how we actually work now compared to legacy tools, particularly if you already use Notion.

• Unified workspace: Your events, tasks, docs, and pages live in one place. No more switching tabs or apps.
• Deep context: You can attach Notion pages, databases, and even project timelines to calendar events. It’s perfect for meeting prep or content planning.
• Seamless UX: The interface is clean and modern, and everything syncs in real time.

If you live in Notion already, this might be the best calendar app for Notion users—hands down.

The Cons: Where It’s Still Growing

That said, it’s not perfect. Like any newer tool, it has a few gaps:

• No offline support (not yet), which could be a dealbreaker for anyone who travels a lot.
• Fewer embed options than Google Calendar.
• Still developing some advanced features that longtime Fantastical or Apple Calendar users might miss.

Still, in this Notion Calendar review, I’d say the trade-offs are worth it if you’re looking to bring your schedule and your workflows under one roof.

Notion Calendar vs Google Calendar

To be clear, this isn’t about replacing Google Calendar entirely. In fact, the magic is in the combo. Notion Calendar vs Google Calendar isn’t a head-to-head battle—it’s more of a power duo. You can sync them together so your Notion setup becomes your command center, with Google handling the back-end logistics.

Power Tips & Automations

Once you have the hang of the basics, it’s time to step up your Notion calendar game. With a few automated tricks, you can make events a bit easier to create, become more consistent in your approach, and never skip a beat. Here’s how I’ve perfected my setup:

• Use Zapier with Notion Calendar
  Automate calendar syncing, reminders, and event creation. For instance, I use Zapier with Notion Calendar to create new events automatically when I update a Notion task or mark a project as “in progress.” It’s a huge time-saver.
• Trigger Events from Database Updates
  If you use Notion databases to manage tasks, you can automatically generate an event when certain conditions are met, such as when you assign a date for a task to be done or when you change the task status. This is a simple but powerful Notion Calendar automation trick.
• Schedule Recurring Events
  Whether checking in once a week or planning at a larger organizing level once a month, recurring events keep you consistent without the time-consuming trouble of re-creating the same tasks.
• Create Custom Scheduling Links
  Use Notion scheduling links to share availability linked to your calendar. I use these when I book client calls and internal check-ins, and they help keep scheduling running smoothly with fewer conflicts.

When you do that, your calendar ceases to be a passive log of work done or anticipated, and becomes a living system — something that actually materially assists your workflow, not just records it.

Final Thoughts: Should You Use Notion Calendar?

So, is Notion Calendar worth your time? If you’re already using Notion to coordinate projects, tasks, or content, then yes, it really is.

Who it’s for: Notion power users, remote teams, and anyone who doesn’t want to switch between apps.

When to use it: Use as your primary calendar if you want a contextually rich scheduling experience and a deep integration with your Notion databases.

Quick take:

Pros – All in a single workspace, sync in real-time, super user-friendly UX.

Cons: no offline, and not many options for embedding yet (for now).

Bottom line? If you’re looking for a more brilliant planner for your day, the pros and cons of the Notion Calendar heavily favor the pros.